Wedding Contract

Custom Menu Planning and Proposals

Chef Alex Mentus, The Rooted Anchor, will collaborate with you, the client, on a custom-curated menu proposal based on the information provided during your consultation. For quality control purposes, The Rooted Anchor asks that the client/chef correspondence be in writing via email. Invoices are sent from The Rooted Anchor via email and the full deposit is required to confirm your reservation(s). Proposals are to be confirmed at least 2 months prior to your service date. Failure to do so will be considered a last-minute cancellation (see cancellation fees below). Menu planning, correspondence, travel fees and the sourcing of ingredients are included in the client’s quoted rate. All of the agreed upon menu items are subject to change from the initial menu due to ingredient availability, quality, or other unforeseeable factors. The Rooted Anchor sources organic ingredients first, then local/sustainable from trusted sources. In some cases, it is necessary to supplement ingredients from your neighborhood grocery stores, specialty food stores, and farmers markets. Please inform your chef if you have specific dietary restrictions or preferences. Every menu is customized specifically to the client. A deposit must be paid upfront, prior to receiving a draft menu.

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Scheduling

Chef Alex will promptly arrive at the venue at the agreed-upon time on the agreed-upon date(s). Chef will need full access to the cooking area for an estimated 2-5 hours. Please make sure the venue is accessible to your chef on the scheduled cook-date. If for some reason, your chef cannot access the venue you will be considered a last-minute cancellation and you will forfeit the full rate. Guests, children, pets and other distractions should be out of the prep/cooking area on all scheduled cook-dates. We respectfully request that the client allow the chef to perform their professional services without interruption.

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Payments

• 50% deposit is due to secure booking

• 30% balance is due within 60 days of wedding date, with final guest count

• 20% due 2 weeks prior to wedding

If payment is not received in full on time as indicated above, a 10% late fee (applied to the total invoiced amount) will be added. Please be aware that a 3% processing fee will be added to CC payments.

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Cancellations

• 6 months or more, forfeit 50% deposit.

• 90 days, 50% of invoice charged.

• 60 days or less, full cost of invoice charged.

We understand that unforeseen circumstances may arise that may require you to cancel or reschedule your event. In such cases, we will work with you to find a solution, such as rescheduling your event or providing credit towards a future order. However, please note that we cannot guarantee availability for rescheduled events, and any credit provided will be at our discretion. If you have any questions or concerns about our cancelation policy, please contact us at therootedanchor@gmail.com before placing your order. We are happy to discuss our policies with you and help you make an informed decision.

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Serve Ware and Tableware

It is the client’s responsibility to set up the table(s) and chairs on the scheduled cook date prior to the chef's arrival and provide all serving and tableware. The Rooted Anchor does not provide plates, spoons, forks, knives, glassware, etc. If you would need those service items provided, The Rooted Anchor can do so; additional fees will apply.

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Important Venue Information

The Rooted Anchor takes great pride in their work and promises to respect you, the venue and equipment. Your chef will leave her workspace as clean as she found it and remove her personal equipment. Please make sure the setup/kitchen area is clean and ready for your chef on their scheduled cook-date. The chef will only be responsible for cleaning up the personal wares for the meal(s) provided. The Rooted Anchor does not travel with electrical cooking equipment, buffet tables, or outdoor tents. If the venue is not able to provide a cooking/set up space to prepare and serve food INDOORS, please contact Chef Alex immediately. Additional rental charges will apply if any of the above items need to be brought. The Rooted Anchor is not responsible for contacting the venue.

 

Water and other non-alcoholic options will not be available unless indicated on the final proposal. Trash removal, bussing, water service, dish washing, etc. is also not included. Please make sure you have the appropriate arrangements made for the type of service you have requested. We are happy to help clean up and bus as time allows but do not staff someone specifically for these tasks.

 

We do not have a rain contingency - please make sure we are (or can be) set up as close to the reception area as possible in case of inclement weather.

 

Please make sure we have pictures of the event space including specific set up instructions. If a site visit is required, a $100-$175 charge will be added to your final invoice. We are not liable for any timing issues/setbacks that occur from setup delays due to miscommunication between the client and/or venue and The Rooted Anchor. We will need 90+ minutes to set up prior to your scheduled service time. Please also provide us with at least two points of contact that we can get a hold of while on our way or setting up if we have any questions.

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Additional Charges

• Trash removal (we do not handle trash removal unless absolutely necessary, as most venues provide dumpsters/solutions for this)

• Extended service time (cost will depend on the number of catering staff on site and will be charged at $50/hour/employee)

• Please make sure our team has an easy exit path (to unload and reload). If we need to wait to have vendors/guests move vehicles in order for us to leave, the time will be billed at $150/hour/employee.